Merge pull request #7 from pained/main

exoticDFT · web-flow · commit c428ca3a784e · 2026-03-20T14:24:55.000-07:00
Added call for papers and current committee composition
diff --git a/pages/organization/organization.md b/pages/organization/organization.md
@@ -1,6 +1,6 @@
 ---
 layout: page
-title: Organization
+title: Planning Committee
 description: Organizing Committees
 menubar: organization
 permalink: organization/
@@ -12,46 +12,45 @@ set_last_modified: true
 - Alex Koufos, Stanford University
 - Keith Beattie, Lawrence Berkeley National Laboratory
 
-## Committees
-
-### Technical Program
+Contact the organizers: [{{ site.conf_exec_email }}](mailto:{{ site.conf_exec_email }})
 
-- Co-Chair: Drew Paine, Lawrence Berkeley National Laboratory
-- Co-Chair: Hilario Torres, NSF NCAR
-- Papers: Shailaja Sampat & William Godoy
-- Publications: Patrick Diehl, Dan Gunter
-- Talks: Adam Rubens, Anas AlSobeh
-- Notebooks: Yuxi (Ethan) Cui, Primus Kabuo
-- Birds of a Feather (BoFs):Brian Kyanjo, Vani Walvekar
-- Workshops: Johannah (Hannah) Cohoon, Kate Arneson
-- Posters: Jake Stevens-Haas, Ellianna Abrahams
-
-### Communications
+## Committees
+### Technical Program Committee  
+*Contact: [usrse26-tech-committee@us-rse.org](mailto:usrse26-tech-committee@us-rse.org)* 
 
-- Co-Chair: Suzanne Prentice, Oak Ridge National Laboratory
-- Co-Chair: J.C. Subida, Northwestern University
+#### Technical Program Chairs
+  * Drew Paine, Lawrence Berkeley National Laboratory  
+  * Hilario Torres, NSF NCAR  
 
-### Sponsorship
+#### Committee Members  
+  * Papers: Shailaja Sampat & William Godoy  
+  * Publications: Patrick Diehl, Dan Gunter  
+  * Talks: Adam Rubens, Anas AlSobeh  
+  * Notebooks: Yuxi (Ethan) Cui, Primus Kabuo  
+  * Birds of a Feather (BoFs):Brian Kyanjo, Vani Walvekar  
+  * Workshops: Johannah (Hannah) Cohoon, Kate Arneson  
+  * Posters: Jake Stevens-Haas, Ellianna Abrahams
 
-- Co-Chair: Miranda Mundt, Sandia National Laboratories
-- Co-Chair: Sandra Gesing, US Research Software Engineer Association
+### Sponsorship Chairs
 
-### Logistics
+* Miranda Mundt, Sandia National Laboratory
+* Sandra Gesing, US-RSE
 
-- Co-Chair: Julie Barnum, University of Colorado Boulder
-- Co-Chair: Ryan Ly, Lawrence Berkeley National Laboratory
-- Co-Chair: Anibely Torres, Oak Ridge National Laboratory
+### Communications Chairs
 
-### Student Program
+* J.C. Subida, Northwestern University
+* Suzanne Prentice, Oak Ridge National Laboratory
 
-In this role you apply for student funding and organize a mentor program or similar for the conference.
+### Logistics Chairs
 
-### Community Engagement
+* Ryan Ly, Lawrence Berkeley National Laboratory
+* Julie Barnum, University of Colorado Boulder
+* Anibely Torres, Oak Ridge National Laboratory
 
-- Co-Chair: Cordero Core, University of Washington eScience Institute
-- Co-Chair: Jennifer Gregory, University of Michigan
+### Community Engagement Chairs
 
-----------------
+* Cordero Core, University of Washington
+* Jennifer Gregory, University of Michigan 
 
 ## Contact
 
diff --git a/pages/participate/participate.md b/pages/participate/participate.md
@@ -7,18 +7,61 @@ permalink: participate/
 set_last_modified: true
 ---
 
-<div class="alert alert-info mt-4" role="alert">
-  <h3>Volunteer to make USRSE'26 a Success!</h3>
-
-  <p>
-    We are looking for volunteers to help organize the USRSE'26 conference.
-    If you are interested in helping out, please fill out
-    <a href="{{ site.volunteer_url }}" target="_blank" alt="Link to the USRSE'26 Conference Volunteer Form">this form</a>.
-    <strong>Please fill out the form before January 11, 2026 if you're interested in one of the chair roles.</strong>
-    For more information about roles and responsibilities, check out the
-    <a href="{{ site.baseurl }}/organization" alt="Link to the USRSE'26 Conference Organization page">organization page</a>.
-  </p>
-</div>
-  
-Further information to come...
+## Call for Submissions
 
+USRSE'26 is accepting submissions for all tracks for **in person** presentation at the conference with the aim of fostering a dynamic and varied technical program that will appeal to conference attendees from all RSE backgrounds. Beyond the core technical program, all conference participants will also have the opportunity to propose a Rapid Access Microtalk in person at the event (see below).
+
+The theme of this year’s conference is **"Advancing Science in the Age of AI"**. The Program Committee welcomes submissions directly engaged with this theme as well as topics connected to US-RSE in general.
+
+Questions may be directed to the Technical Program chairs at [usrse26-tech-committee@us-rse.org](mailto:usrse26-tech-committee@us-rse.org) 
+
+## Tracks
+
+USRSE’26 is looking for a variety of types of submissions to foster an exciting event. 
+
+* Papers — this track requires original work, not published elsewhere, describing a contribution of interest and relevant to the RSE community.  
+* Talks — an abstract for a talk on any topics of interest to the conference, and may cover work published elsewhere.  
+* Notebooks — submissions demonstrating a computational workflow or analysis, using a common format, that is relevant to and reproducible by other community members.  
+* Birds of a Feather (BoF) — sessions providing conference attendees with the opportunity to discuss a topic of shared interest, ideally likely to appeal to a quarter to a half of conference attendees.  
+* Workshops — sessions that teach the participants a new skill and include exercises or other active learning components. Both technical and professional skills workshops are welcome.  
+* Posters — a chance to discuss your work (both established or new) with the community during a dynamic reception. Both typical academic posters and less traditional poster formats are encouraged.  
+* Rapid Access Microtalk (RAM) — an opportunity organized in-person at the conference to present a 5-minute rapid-fire talk on any topic of their choice. This session offers conference participants a platform that encourages spontaneity and creativity at the time of the event itself.
+
+Details about each track submission’s requirements are summarized in a table later in this call.
+
+## **Submission Process**
+
+Submissions for all tracks (except Rapid Access Microtalks) will take place via the USRSE’26 EasyChair website. [https://easychair.org/conferences/?conf=usrse26](https://easychair.org/conferences/?conf=usrse26) 
+
+### **A note on AI-usage**
+
+We recognize that AI, particularly generative AI, is a rapidly adopted yet frequently controversial tool among the RSE community. For any submission using AI-Generated Text/Large language models (LLM), refer to the “[Guidelines for Artificial Intelligence (AI)-Generated Text](https://journals.ieeeauthorcenter.ieee.org/become-an-ieee-journal-author/publishing-ethics/guidelines-and-policies/submission-and-peer-review-policies/#ai-generated-content)” section in IEEE Submission and Peer Review Policies for our community's policy.
+
+## **Review Process**
+
+All submissions are peer-reviewed for quality, relevance, and novelty, which will determine acceptance. Reviewers are expected to provide constructive feedback and maintain confidentiality and fairness throughout the review process. The final decision will be based on reviewer recommendations and program committee deliberations.
+
+**Please note** *— if your Paper, Talk, Notebook, Birds of a Feather, or Workshop submission is rejected we would highly encourage you to consider submitting a Poster for an opportunity to engage with the community. The Poster deadline is intentionally after notification of acceptance or rejection for the other tracks. If your Poster submission is rejected then we would furthermore encourage you to participate in the event via the Rapid Access Microtalks opportunity if you are still interested and able to attend in person.*
+
+### **Volunteer to Review**
+
+You can volunteer as a reviewer by filling out this [Google Form](https://forms.gle/hDGsK52sJFqUA2MA7). A Reviewers’ guide will be shared with reviewers for reference.
+
+# **USRSE'26 Submission Information Summary**
+
+The following table summarizes the key information for the submission types for USRSE'26. Note: 
+
+* **There will be no extensions on the dates listed below.**  
+* All times are 11:59pm (anywhere on Earth)  
+* All submission types also require a brief (\<300 word) statement on how the submission is connected to the Mission, Goals, & Interests of the US-RSE Community.  
+* All presentation or session times listed are the current expectation. They may be adjusted based on submission volume and acceptance rates.
+
+| Type | Due by Submission Deadline\* | Template | Submission Format | Submission Deadline | Notification Date | Presentation / Talk / Session Time at Conference (Approximate) | Publication / Proceedings |
+| :---- | :---- | :---- | :---- | :---- | :---- | :---- | :---- |
+| Paper | Paper (10 page maximum\*) \* The 10 page limit includes figures. References and the statement of connection to the US-RSE community will not be included in the paper length limit. | [IEEE Manuscript Template](https://www.ieee.org/conferences/publishing/templates) | PDF | Friday May 22, 2026 | Tuesday July 28, 2026 | 15 minute presentation | Papers will be published on [Zenodo](https://zenodo.org/communities/usrse26/) and the authors will have an opportunity to submit their paper to a special journal issue after the conference. |
+| Talk | Abstract (1 page maximum) | [Talk Submission Template](https://docs.google.com/document/d/1gdQrD-sFaEJI8XmzENmGKS9q4kZGHStwfexmxbZxNUk/edit?tab=t.0#heading=h.gjdgxs) | PDF | Friday May 22, 2026 | Tuesday July 28, 2026 | 15 minute presentation | Abstracts and presentation slides will be included in the conference proceedings on [Zenodo](https://zenodo.org/communities/usrse26/). |
+| Notebook | Abstract (300 words maximum) Draft of the notebook you plan on presenting accessible via public URL. A brief abstract is required to be entered in EasyChair as well. | N/A | URL to a public Git repository (e.g., GitHub) or a public platform (e.g., Google Colab) containing a README and a Jupyter Notebook, R Markdown, or other commonly used format. | Friday May 22, 2026 | Tuesday July 28, 2026 | 15 minute presentation | Notebooks will be included in the conference proceedings on [Zenodo](https://zenodo.org/communities/usrse26/). |
+| Birds of a Feather (BoF) | A short description (250 words maximum) for the conference program. Session information abstract (1 page maximum) covering: topic summary, target audience, format, presenters  | [BOF Submission Template](https://docs.google.com/document/d/1gQcXHQ8oICNyNERRoOyTX3lEApZRzawDK09BMl4akeU/edit?usp=sharing) | PDF | Friday May 22, 2026 | Tuesday July 28, 2026 | 75-90 minute session | BoF descriptions are published in the conference program and website, but abstracts are not included in the conference proceedings.  |
+| Workshop | A short description (250 words maximum) for the conference program. Session information abstract (1 page maximum) covering: topic summary, activities and exercises, target audience and learning outcomes, format | [Workshop Submission Template](https://docs.google.com/document/d/1pEHabwQAmRIf2vpaTlDZJ5t7meQdIMGHWweqA4N1lCs/edit?usp=sharing) | PDF | Friday May 22, 2026 | Tuesday July 28, 2026 | 90 minute session | Workshop descriptions are published in the conference program and website, but abstracts are not included in the conference proceedings. |
+| Poster | Abstract (1 page maximum) | [Poster Submission Template](https://docs.google.com/document/d/11jKPQu_CYlJeFUdCBc8D1ftmtHvUtw601cF0-6F9upw/edit?tab=t.0#heading=h.gjdgxs) | PDF | Friday August 7, 2026 | Tuesday August 25, 2026 | 90 minute session | Posters will be included in the conference proceedings on [Zenodo](https://zenodo.org/communities/usrse26/). |
+| Rapid Access Microtalk (RAM) | N/A | N/A | N/A | In person at USRSE'26 | In person at USRSE'26 | 5 minute talk |  |
